The economic crisis and financial difficulties have made business vulnerable. There are so many large and powerful companies which were forced to downsize because of the economic situation, and many small firms closed their business because of the inability to cope with the difficult financial situation.
In addition to that, more and more companies are faced with the problem of relocating their office. No matter how easy it may seem, office repositioning requires some knowledge in order to be done right. The key to a successful office removal is planning and organization, and this needs to be done a couple of months before the actual relocation.
Given how stressful and overwhelming office removal can be, you might need some tips to help you cope with that. There are several important steps you need to go through, such as:
Step one: Start planning early
As mentioned before, and as you probably expect, moving your office will take you a lot of time; perhaps more than two days. Have in mind that there is a lot to be done, so start planning earlier. Packing your office is going to take you at least a month, but remember that you should have started planning your move nine months before packing. Regardless of the size of your business, once the decision to move the office has been made, the first step is making an Office Relocation Plan. This plan should include important factors like the date of relocation, the office relocation budget, and the approximate time it will take you to move the office.
Step two: Get all the employees involved
The importance of working as a team is something that should be stressed on. Truth is, regardless of the job that needs to be completed, teamwork has often been pointed out as the key to success. It is the same with moving your office. You should announce the change that will take place a couple of months earlier in order to give enough time for your employees to adjust to the move. Have in mind that most employees cannot cope easily with changes and they create additional stress for them. You can help these workers handle the moving by announcing it earlier. In addition to that, you need to get all the employees involved in the moving process. Make sure that they understand what changes will occur as a result of the office relocation. Show the new office to all your employees to avoid undesirable reactions in the moving day.
Step three: Set an office budget
Preparing a realistic moving budget will help you estimate the costs before, during and after the relocation. Make sure to include all the necessary expenses in the budget, so you can avoid unnecessary and unexpected expenses.
Step four: Be prepared for surprises
Even if you have planned every little step, we all know that sometimes nothing goes according to plan. Although planning may help you reduce the risk of adverse surprises, very often surprises occur; this might fail the whole plan and turn everything into a chaos. This is why you should have an additional ‘what if’ point in your plan and be prepared to change your plans when undesirable surprises occur.
Given that most of us spend our days at work, the office has become our second home. Sometimes we even realize that we spend more time at the office, rather than at home. So, when we are used to spend so many hours in one place, changing the office creates a lot of problems for all of us. However, following the steps given in this article, should make the transfer easier and less stressful.